Helping Subcontractors and Specialty Trades Get Control of Their Systems, Their Billing, and Their Growth
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Trusted by 230+ construction companies across the U.S.
Your projects move fast, your crews are spread across multiple jobs, and the paperwork never stops. Whether you’re managing mechanical crews, electrical teams, or roofing and glazing divisions, every delay or mismatch, from time cards and T&M tickets to billings and change orders, eats into your margins.
When your systems are connected and your teams actually use them, you get clarity instead of chaos and confidence in every number coming across your desk.
What Great Subcontractors Are Striving For
The best subcontractors and specialty contractors we work with aren’t just chasing more work; they’re building companies that run smoothly, scale cleanly, and stay profitable.
They’re aiming for:
Faster, cleaner billing with airtight backup.
Consistent change-order workflows that protect margins.
Accurate job costing and forecasting – no surprises at closeout.
Streamlined time, labor, and material tracking from field to office.
Systems that fit their trade and business, not the other way around.
Where Subcontractors Struggle
We hear these pain points again and again
Progress billing and retention that get delayed because backup is missing or messy.
Change orders that slip through the cracks or take weeks to approve.
Time tracking and payroll that require double entry and endless corrections.
Disconnect between project management, accounting, and field tools.
PMs and foremen using different systems or none at all.
Reporting that’s always a step behind, making it hard to see where jobs really
stand.
How The Rollout Crew Helps
We’ve been inside subcontracting and specialty contracting businesses. We know what it’s like when systems don’t match how your teams actually work. That’s why we start with understanding your business, your workflows, your people, your goals, and building technology around you.
Our approach drives lasting change by:
Mapping your real workflows
From change orders to billing, we document
how your team operates.
Designing systems that fit your processes
ERP, Procore, and field tools
configured around your trade and your business, not generic templates.
Training and change management
We make adoption stick by training the
people who use the tools.
Connecting your systems
One source of truth for finance, project
management, and the field.
Delivering leadership clarity
Dashboards and reports that show job costs,
labor productivity, and margins in real time.
The result? Faster billing, cleaner change orders, and fewer surprises.
What We Do for Subcontractors and Specialty Contractors
When it comes to construction technology, we focus on the areas that move the needle most:
ERP Implementation & Optimization
Get clean job costing, accurate forecasting, and faster billing cycles. (Acumatica, QuickBooks, etc.)
Procore Setup & Optimization for Subs
Standardize submittals, RFIs, and CORs and make it easy for crews to use.
Time & Payroll Workflows
Streamline field time tracking and connect it directly to payroll and job costing.
Custom Integrations
Link ERP, Procore, and field tools to eliminate duplicate entry and data silos.
Reporting & Dashboards
Give leadership real-time visibility into job performance, cash flow, and backlog.
Training, SOPs & Ongoing Support
Build consistency across divisions and keep systems aligned as you grow.
Ready to Get More Out of Your Software?
Talk to us about aligning your systems, or start with a free subcontractor systems audit to see where your bottlenecks are.
What people say
“We had great tools, but no one used them consistently. Rollout Crew aligned our systems, trained our field, and cut our billing time in half.”
— CFO, $150M Electrical Contractor
Testimonials
Trusted by 230+ construction companies
TESTIMONIALS
Don’t just take our word for it
OUR SERVICES
How can we help?
Software Selection
We all know there’s no one-size-fits all, but is it right for you?
You probably:
- Don’t want to waste money on a platform you’ll regret
- Want to avoid being oversold fancy solutions
- Would appreciate a firm yay/nay from an experienced 3rd party
ROLLOUTS
New software? We can expedite your time-to-value (and help you avoid a Round 2 attempt).
You probably:
- Can’t afford to fumble around with new software
- Want to get your money’s worth out of it ASAP
- Have your hands full and don’t know where to start
CONTINUOUS IMPROVEMENT
Proud of where you’re at, but know there’s more to explore?
You probably:
- Don’t have the time to protect and preserve your hard earned trajectory and momentum
- Could use some outside support to stay on the cutting edge
- Understand there’s always “parking lot” items and room to improve — that can’t get the upper hand
ERP
Proud of where you’re at, but know there’s more to explore?
You probably:
- Don’t have the time to protect and preserve your hard earned trajectory and momentum
- Could use some outside support to stay on the cutting edge
- Understand there’s always “parking lot” items and room to improve — that can’t get the upperhand
Admin (on-demand)
Sub out the admin work and only pay for what you need…
You probably:
- Don’t want to hire a full-time Admin
- Would love to give some time back to your PMs
- Would prefer to pay for what you need when you need
INTEGRATIONS
Are you having a hard time connecting all the data dots?
You probably:
- Need more flexibility in data-capture or reporting
- Are anxious to leverage the data you already have
- Need a seasoned team of dot-connectors for ERPs, Procore and GoFormz
ANALYTICS
Our PowerBI and Tableau experts can build the dashboard you’re holding your breath for.
You probably:
- Are tired of manual Excel loads to generate outdated dashboards
- Desperately need real-time reports with drill-down support
- Are tired of not having “exception-based” logs to laser focus where your attention is actually needed
DATA MIGRATIONS
Got historical project data you don’t want to lose?
You probably:
- Don’t have the time or resources to move it yourself
- Would prefer to rely on a team that’s done it before
- Know you’re going to need some outside help to get it done
DON’T WORRY
You’re in good hands
Project Portfolio
- We’re trusted partners across industries: from pursuit to groundbreak, and quantities-placed to closeout.
- We tackle SOP deployment for “jobs” that range from daily Work Orders to the lifecycle of 500M+ dollar capital projects.
DIVIRSIFIED ROLLOUT CREW
- Our team is a blend of former construction management Jedis, IT savants, change management junkies, Acumatica experts, ex-Procorians, technical wizards, data nerds, and analytic artists.
- We cover every time zone and don’t stop until the work is done.
PRIZED PRODUCT PARTNERS
- We’re the OG of Certified Procore Consultants (one of the original three to be exact).
- We’re the only Acumatica Partner solely focused on construction.
- We’re the unofficially official Professional Services teams for both digital forms and WorkMax deployments.
FIELD & OFFICE TRAINING
- We’ve introduced over 1,000 end users to our ConTech stack, from 1-on-1 sessions to groups of 30.
- Supported over 100 project teams through remote rollouts, and traveled to over a dozen states and double the cities for onsite training.
NO HARD FEELINGS
We’re probably not a good fit if…
IF YOUR TEAMS AREN’T READY FOR CHANGE
A successful rollout depends on end users who aren’t opposed to shaking things up and revising day-to-day procedures. Top-down buy-in isn’t enough. The field and the office is where the rubber meets the road.
IF YOU WANT TO MOVE SLOWLY AND METHODICALLY
We thrive in contexts where project teams want to take action. With our experience, we can provide the right amount of structure without slowing your teams down. Together, we can move smart and fast.
IF YOU’RE NOT LOOKING FOR A PARTNER
During our engagements, we become an extension of your team. Getting in and getting out does nothing to sustain the momentum and trajectory we set together. That’s why a Continuous Improvement phase follows all our Deployments.
HAVE QUESTIONS?
See How We Can Help